Maintenance Clerk

Company: Newly Weds Foods- Chicago, IL
Location: Chicago
Posted on: February 16, 2026

Job Description:

Job Description Job Description SUMMARY: The Maintenance Clerk is responsible for assisting the Maintenance Department by ensuring that all necessary equipment and information is readily available. ESSENTIAL FUNCTIONS: Work with all plant departments to order parts and services as needed via the requisition database and AS400. Work with Suppliers to obtain quotes and information to ensure that the plant has necessary parts and services to complete tasks. Order, receive and track maintenance supplies, parts and inventory. Process invoices, purchase orders and vendor paperwork. Reviews orders for accuracy. Maintain vendor relationships and implement cost savings initiatives/projects with preferred vendors. Record, maintain, and present cost savings initiatives. Receive, log and track maintenance work orders and service requests. Schedule maintenance tasks and coordinate with technicians, vendors and contractors. Update preventative maintenance schedules and assist with compliance tracking. Applies knowledge of parts to assist in coordinating Maintenance efforts and PM’s. Maintain accurate maintenance records, reports and documentation. Schedule, record and maintain all forklift and battery repairs, associated costs, PM’s and replacements. Verify vendor services by confirming scope of work, service dates and completion of assigned tasks. Follow up on incomplete, delayed or unsatisfactory repairs and document resolutions. Manage the Parts Program for Maintenance. Train others as required. Manage and maintain vendor contracts, including tracking contract terms, expiration dates and service scopes. Follow proper approval process for all contracts. Verifies all relevant information in the system. Communicates data effectively with all parties, working closely with Purchasing and the Purchasing Systems. Support safety and regulatory documentation as needed. Perform general clerical duties such as filing, data entry, printing, etc. Perform other duties as assigned by supervisor. QUALIFICATIONS: 1 year minimum of Maintenance Mechanic Administrative and Buying experience and computer skills. High School or GED equivalent with some Technical Training or related training or experience. Ability to enter data and to work with all the Microsoft Programs. A thorough understanding of Maintenance jargon is necessary and experience in Maintenance Inventory systems is a plus Must have a valid driver's license. BENEFITS: Medical Insurance Prescription Drug Plan Dental/Vision Insurance Employee Incentive Plan Flexible Spending Account Cash Accumulation Plan-401K Life/AD&D Insurance Short- Term/Long-Term Disability Vacation Plan Paid Holidays Employee Assistance Program Adoption Assistance Program Tuition Reimbursement Maternity/Paternity Leave Pet Insurance SALARY: $40,400.00 up to $50,600.00 WORK ENVIRONMENT: General office setting.

Keywords: Newly Weds Foods- Chicago, IL, Crystal Lake , Maintenance Clerk, Administration, Clerical , Chicago, Illinois