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Company: Gables Search Group
Location: Crystal Lake
Posted on: July 21, 2021

Job Description:

Our client specializes in the construction and renovation of beautiful, quality-built residential and commercial buildings and has been in business since 2002
Smaller office with 9 employees. Looking for a candidate who values stability over growth.
Must have Quickbooks knowledge and good with intermediate Excel including VLookups and Pivot Tables. 
 This is a onsite position in a open office with 5 people or so in the office daily.  Temp to hire role 


Works under limited supervision. The financial manager is responsible for the financial health of the company. Communication of the financial manager to the owner in the form of weekly reports of the overall company and individual projects. Responsible for all reporting to outside government agencies on a timely basis.


Company Financials

  • Work with the owner to develop a yearly budget starting in September each year with approval of owner in November.
  • Work with the owner to develop a yearly budget for the LLC starting in September each year with approval of owner in November.
  • Provide weekly updated budget report to managerial staff while recommending further courses of action.
  • Provide weekly cash flow report.
  • Provide monthly updated LLC budget report to owner.
  • Manage expenses, accounts payable and account receivable for both divisions.
  • Develops strategies that work to minimize financial risk and increase profitability.
  • Pay Bills weekly by check and submit to owner for signature.
  • Deposit all checks in a timely manner.
  • Reconcile all bank accounts on a monthly basis.
  • Journal Entries

Project Financials

  • Create QuickBooks file for new projects, downloading accepted proposal from Co Construct.
  • Track project costing in both QuickBooks and Co Construct.
  • Create profitability report/tracking for all current projects.
  • Invoice all cash-based projects on a monthly basis for work completed. All invoices must first be approved by Construction Manager and Owner.
  • Provide a sworn statement and necessary waivers for all projects paying on a draw through escrow.
  • Update sworn statement and necessary waivers for each subsequent draw.
  • Track all draws for accuracy via draw worksheet.
  • Provide project/property owners statement to project owners for each draw.
  • Answer client's financial questions.
  • Answer vendor’s financial questions.

HR Functions

  • Provide application to potential employees and upon application run background check.
  • Using payroll program enter/activate new employees and terminate/deactivate employees when leaving.
  • Process by-weekly payroll
  • Enter approved mileage on first payroll of the month.
  • Workers Comp Audits and annual renewals
  • Document employee relation issues

General Office

  • Archive all files on a yearly basis based on Accounting Principles, with the assistance of Customer Relations.



Hiring Requirements

  • QuickBooks knowledge and experience a must
  • Proficient with Excel; Vlookups and sumifs formulas, and pivot tables
  • Comfortable with computers; we have 3 separate systems which integrate into QuickBooks with file importing or direct connection.
  • Degree in business or work equivalent.
  • Ability to handle multiple and competing priorities.
  • Budgeting and financial knowledge and experience
  • Microsoft 365 knowledge and experience
  • Work independently, this position handles all financial items and is the financial resource in the organization.

Keywords: Gables Search Group, Crystal Lake , Accountant, Other , Crystal Lake, Illinois

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